Privacy Policy for TripLogger
Effective Date: December 2, 2025
Last Updated: December 2, 2025

Introduction
Welcome to TripLogger ("we," "our," or "us"). We are committed to protecting your privacy and ensuring transparency about how we collect, use, and safeguard your information. This Privacy Policy explains our data practices for the TripLogger mobile application (the "App").

By using TripLogger, you agree to the terms outlined in this Privacy Policy. If you do not agree, please do not use the App.

Information We Collect
1. Personal Information You Provide
When you use TripLogger, you may provide us with the following information:

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Account Information: Name, email address, phone number
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Company Information: Company name and business details
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Vehicle Information: Vehicle make, model, license plate (optional)
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Trip Information: Origin addresses, destination addresses, trip purposes, categories, dates, and times
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Voice Recordings: Audio recordings of your voice commands for transcription and trip logging purposes
2. Automatically Collected Information
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Location Data: We collect your device location when you use the App to verify addresses, display maps, and calculate accurate trip distances. Location data is only collected when you actively use the App (foreground location access).
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Device Information: Device type, operating system version, unique device identifiers, and mobile network information
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Usage Data: App features used, trip logging frequency, and general usage patterns
3. Information from Third-Party Services
We integrate with the following third-party services that may collect data:

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QuickBooks Online: When you connect your QuickBooks account, we access your company information to sync mileage data
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Google Maps API: For address geocoding and distance calculations
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OSRM (Open Source Routing Machine): For alternative routing calculations
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OpenAI/Anthropic: For voice transcription and natural language processing
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Apple Maps: For address verification and map display
How We Use Your Information
We use the collected information for the following purposes:

Primary Functions
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Process voice commands and transcribe them into trip logs
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Calculate accurate distances between addresses using routing services
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Store and organize your trip history
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Export trip data to QuickBooks Online or CSV format
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Provide address autocomplete and geocoding
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Display trip routes on maps
App Improvement
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Analyze usage patterns to improve the App
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Debug technical issues and optimize performance
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Develop new features based on user behavior
Legal Compliance
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Comply with legal obligations and government requests
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Enforce our terms of service
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Protect against fraud and abuse
How We Share Your Information
We do not sell, rent, or trade your personal information to third parties. We only share information in the following limited circumstances:

Third-Party Service Providers
We share data with trusted service providers who help us operate the App:

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Voice Transcription Services: OpenAI, Anthropic (for converting voice to text)
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Mapping & Routing Services: Google Maps, OSRM, Apple Maps (for geocoding and distance calculation)
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QuickBooks Online: When you authorize integration (for mileage data sync)
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Cloud Storage: For optional data backup (if enabled)
These providers are contractually obligated to use your data only for providing services to us and are prohibited from using it for other purposes.

Legal Requirements
We may disclose your information if required by law, court order, or government regulation, or to:

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Comply with legal processes
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Protect our rights and property
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Prevent fraud or security issues
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Protect user safety
Business Transfers
If TripLogger is acquired by or merged with another company, your information may be transferred as part of that transaction. We will notify you of any such change.

Data Storage and Security
Security Measures
We implement industry-standard security measures to protect your data:

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Encryption of data in transit (TLS/SSL)
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Secure API authentication for third-party services
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Regular security audits and updates
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Limited employee access to personal data
Data Location
Your trip data is primarily stored locally on your device. When using cloud features or third-party integrations:

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QuickBooks data is transmitted securely to Intuit's servers
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Voice transcription data is processed by OpenAI/Anthropic servers (US-based)
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Optional cloud backups may be stored on secure cloud infrastructure
Data Retention
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Active Users: We retain your data as long as you use the App and maintain an account
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Inactive Users: If you stop using the App, your local data remains on your device until you delete the App
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Account Deletion: When you request account deletion, we delete your data within 30 days, except where retention is required by law
Your Rights and Choices
Access and Control
You have the right to:

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Access Your Data: View all trip logs and personal information within the App
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Edit Your Data: Modify or correct any trip information or personal details
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Delete Your Data: Delete individual trips or your entire account
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Export Your Data: Download your trip history as CSV files at any time
Location Permissions
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You can control location access in your device settings
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The App requires location permission to verify addresses and calculate distances
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You can deny location access, but some features may not function properly
Microphone Permissions
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Voice logging requires microphone access
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You can deny microphone access and manually enter trip details instead
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Microphone access can be revoked anytime in device settings
QuickBooks Integration
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QuickBooks integration is optional
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You can disconnect QuickBooks at any time from Settings
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Disconnecting stops data sync but does not delete previously synced data from QuickBooks
Marketing Communications
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We do not send marketing emails unless you opt in
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You can unsubscribe from promotional emails at any time
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We may send transactional emails (e.g., export confirmations) necessary for App functionality
Children's Privacy
TripLogger is not intended for users under the age of 13 (or 16 in the European Economic Area). We do not knowingly collect personal information from children. If we discover that a child has provided us with personal information, we will delete it immediately. If you believe a child has provided us with information, please contact us at [your-email@example.com].

International Users and Data Transfers
TripLogger is operated in the United States. If you are located outside the US, your information will be transferred to and processed in the US, where data protection laws may differ from your jurisdiction. By using the App, you consent to this transfer.

European Economic Area (EEA) Users
If you are in the EEA, you have additional rights under GDPR:

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Right to data portability
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Right to object to processing
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Right to lodge a complaint with a supervisory authority
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Right to withdraw consent at any time
California Privacy Rights (CCPA)
If you are a California resident, you have the right to:

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Know what personal information we collect and how we use it
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Request deletion of your personal information
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Opt out of the sale of personal information (we do not sell personal information)
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Non-discrimination for exercising your privacy rights
To exercise these rights, contact us at [your-email@example.com].

Do Not Track Signals
Our App does not respond to "Do Not Track" signals from browsers, as we do not track users across third-party websites.

Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. When we make material changes:

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We will update the "Last Updated" date
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We will notify you through the App or via email
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Continued use of the App after changes constitutes acceptance
We encourage you to review this Privacy Policy periodically.

Third-Party Links and Services
The App may contain links to third-party websites or services (e.g., QuickBooks Online). We are not responsible for the privacy practices of these third parties. We encourage you to read their privacy policies before providing any information.

Data Breach Notification
In the event of a data breach that affects your personal information, we will notify you and relevant authorities as required by applicable law, typically within 72 hours of discovering the breach.

Contact Us
If you have questions, concerns, or requests regarding this Privacy Policy or your personal data, please contact us:

Email: greg@tapegeeks.com

Company: Preko Consulting and Assoc. Inc.

Address: 100 Bronte Rd, #11

Consent
By using TripLogger, you acknowledge that you have read and understood this Privacy Policy and consent to our collection, use, and sharing of your information as described herein.